RESPONSIBILITIES

• Prepare sales and purchase contract basis trade confirmation sent by traders.
• Prepare proforma invoice to the buyer for sales that required deposits.
• Liaise with agents, buyers, and sellers on shipment schedules and requirements for bulk and container booking.
• Nominate shipment/trucks to shippers when buyer declares to us shipping documents prepared by contract terms and LC requirement.
• Liaise with bankers for the financing requirement for import and export collection, as well as LC terms shipments.
• Prepare payment voucher for daily payment together with additional info on shipment related to those invoices in tabular format.
• Keep a record of the sugar execution spreadsheet daily for physical shipments and future spreads.
• Assist traders to oversee contracts allocation.
• Dealing with logistics issues with liners and carriers for containers shipment.
• Dealing with vessel agents for bulk vessel-related matters.
• Follow-up account receivables on current and past shipments.
• Prepare laytime calculations according to Contract terms and charter party.
• Prepare month-end closing data for relevant sales and purchases in tabular format, together with invoices and title documents for the accounts dept.
• Keep the records of futures transactions and reconcile them with brokers’ statements.
• Confirm the final prices with sellers/buyers based on pricing done with our brokers.
• Cover marine insurance for those shipments done under CIF incoterms.
• All other ad-hoc duties as and when assigned.ll other ad-hoc duties as and when assigned.

REQUIREMENTS

• Diploma holder and above (other qualifications can be considered)
• Minimum 3 years of relevant working experience preferably with good experience and knowledge in bulk shipments, Letters of Credit, documentation, sales/purchase contracts, laytime calculations, Charter Party terms, etc.
• Commodity experience.
• Must be proficient in Microsoft Office (Excel & Word)
• Must be able to work under tight deadlines with minimum supervision.
• Logical, analytical.
• Diligent and able to perform under high pressure in a fast-paced working environment.
• Meticulous and ability to multitask.
• Hardworking, good interpersonal skills, details orientated and team player.